APA Northstar Officer Position Description

Membership Chair
Duties According the Chapter Bylaws:

The Membership Chair is responsible for maintaining the membership database, sending out renewals notices, sending our directory and membership certificates to all new members.

Detail Job Description

1. The membership database is maintained in Microsoft Works under the name "Members.xxx"
2. Maintain the membership database for address changes, name changes, adding new member, etc.
3. First of each month, renewal letters are sent to members whose membership comes up for renewal.
4. When members renew, update the field "Renewal Year" on the membership database and any other information that may have changed on the renewal form.
5. When members renew and the database has been updated, the member is sent a certificate for the new year.
6. If a members does not renew their membership, send them a reminder letter. If Membership Chair does not hear from them within three to four weeks, they are deleted from the database.
7. Run labels of all members for Secretary upon request. He/she will call and request them. Labels on request also from Conference Chair and Historian.
8. Once a year an updated directory listing sorted by both an individual name and company name is generated and sent out to all members.
9. Maintain a spreadsheet with the number of new members, renewals, and deletions each month.