Board Meeting Minutes - June 30, 2004

Attendees: Peggy, Patrick, Barb B, Dena, Karen, Sheri, Sharlene

July 15^th Meeting
Discussed the July 15^th Meeting – decided to leave the date the same.  Board members attending should be:  Dena, Robin, Karen, Sheri, and Patrick (maybe).  They will represent the missing Board members.  If you will miss the July meeting, please send your information to one of the members who will be attending.

June’s CPUs
Sharlene will send out this week

Half Day Work Meeting
Sharlene will work on scheduling – I’m behind!

What is the Minimum CEU We Can Issue?
The minimum we can issue for a training session is 1 hour CEU

Elections
Everyone on the Board should try networking to get people interested in running for the VP and the Education/Conference positions.  So far we have no one running.

Suggestion
A suggestion was made that we have a free annual social event for our members. 

Scholarships
We received 6 applications for scholarships, 5 full-time and 1 part-time

Items Discussed:

1. What are advantages of Member vs. Non-Member?  Add to Website.  Sheri will take as a task to write.  We ask that all board members send ideas to Sheri to incorporate into her article using the items we decided upon today.

2. Cost of meetings - Member vs. Non-Member After much discussion, $20 Members $25 Associates of Members, $30 Non-Members.  All Walk-Ins pay $30 – this is to encourage and reward pre-registration.  Registration must be made by the date on the registration form, if not it is considered a Walk-In.  We will be obligated to have the registration form available at least 10 days before the meeting.

3. Do associates pay a higher fee than members, but not as high as nonmembers (APA has recently started doing this).  In order to do this we would need to bring a list of Companies to our meetings to check for associates. See #2, yes

4. Do we still need Corp Membership, and what is it? Decided that we really don’t need Corp Memberships.  Our desire is to make our administration as simple as possible.  We would only have Individual Memberships, and Honorary Memberships. * This will require a change to our Bylaws.

5. What changes do we need on our website?  Put more things (meeting notes, news articles, etc) behind the firewall only accessed by members  We agreed to make changes to the website to put most things behind the firewall, available only to members.  Passwords would be changed annually.  The home page would be simplified and made “more attractive”, with more links (mostly available only to members).

6. Need to add to Website, "Advantages of being a Member"  This would definitely be a link available to all who visit the site. (see # 1.)

7. Change membership renewal to an annual event, each July to coincide with the annual Business meeting and smooth out the membership process This will make the membership board position much easier and will allow us to control the process.  Simplify!  This change will also facilitate an annual change of website ID and Password.   If someone joins during the year annual dues will be prorated, Jan – Jun pay $50, Jul – Dec pay $25.

8. Change ID and Password annually  Yes

9. Mention upcoming changes at July meeting, discuss in detail at Aug meeting.  Provide handouts to attendees and distribute email with details to all members Yes, changes take place beginning September

10. Explain to membership that board members are volunteer positions, not like National APA (put something to this effect on website: "About Your Board"  It has come to our attention that some members think that the Board is a paid position

11. Going after no-shows This needs more discussion

12. Sending CEUs to attendees AFTER the meeting via email attachment This is a good idea that needs more discussion

*Voting to Change Bylaws

We can draw up our proposed amendments, send an email to members before the July meeting, and vote on them at the July meeting, or we can ask the members to vote to authorize the Board of Directors to exercise form time to time the power of amendment of these Bylaws (13.2)

Voting for Amendments to the Bylaws, and/or Article of Incorporation is to be done by Secret Ballot.

Article 13 – Amendments

13.1 Procedure    The Board of Directors shall propose any amendment to these Bylaws or to the Articles of Incorporation by resolution setting forth the proposed amendment and directing that it be submitted for adoption at a meeting of the members.  Notice of the meeting of the members, stating the purpose, shall be given to each member entitled to vote on the proposed amendment, and to each office and director.  The proposed amendment may be adopted at any such meeting of the members by a majority of the members voting.

13.2 Procedure   The members may, by a majority vote of the members voting at a meeting duly called for the purpose, authorize the Board of Directors to exercise from time to time the power of amendment of these Bylaws and to the Articles of Incorporation. Etc.