ATTENDEES: Denice McMahon, Elise Esper, Nancy Johnson, Robin Malik-Swisher, Ann Johnson, Jerry Gunderson
Absent: Jeff Goldenberg, Rick Siefert, Marge Olson, Marcia Aamodt (Advisor)

Conference – Denice reported on the information from the evaluations regarding the Annual Payroll Conference. It was well received by the participants. People enjoyed the fact that we had some HR type sessions to attend and others did not see what we gained by combining with IHRIM. Denice will be gathering a list of questions that were commonly asked regarding the conference. We will put the answers on the Web site. We are looking at having a conference every other year with IHRIM. Next year we will schedule the conference October 12th and 13th and will celebrate National Payroll week separately in September. If we have the conference downtown again we will look at including the parking in the price of the conference.

November’s monthly meeting topic was changed to put together a panel to discuss Y2K issues followed by a round table format by large, medium, small and government categories. Jeff to check with Denice regarding the people that will facilitate this topic. Jeff will also check with Patty Lake regarding her expenses for our October meeting. We should make sure that we pay for her expenses.

We spent time as a group talking about ways to get more of our membership coming to our monthly meetings. We talked about having a free session on Saturday to recruit large companies to our organization, or having an after hours session.

We need to look into getting our membership database updated into an access data base program. Robin will follow up with Gloria Hoffman on this. Marge Olson is our new Membership Chair. Once this information is updated Marge will need to be trained to use the system and take it over. Denice and Ann will also look into people who might want to do this for us and get an estimate for the cost.

Ann will look into getting a banner with our vision statement on it to show at our monthly meetings.

Robin will send out a list of volunteers to the board members.

At our November meeting we will be recognizing those who passed the CPP exam. We have 12 people who passed in September and an additional 4 who passed this spring. We will purchase a nice plant for those who passed the exam. We will also get a nice gift for the facilitators. Elise will order a special plaque for Terry Maggett for his years of service facilitating the CPP program over the years. We will also have an Angel Tree for our December giving. Denice is coordinating this. We will be having about 75 Angels with gift wishes from prisoners to give their children. On Monday, November 15th, we will meet at Nancy’s Office to put together the Angels for the Thursday meeting.

We will change our Membership fee to $50.00 effective February, 2000. We have researched what other chapters are charging and this seems more appropriate. The monthly meeting fee will stay the same at this time.

We talked about purchasing a good camera for our organization for the information that we need to send into the National Office. Denice to talk to Peter Matthias regarding helping up purchase an automated 35mm camera for the chapter.

Rick had completed the expenses for our Year- End. As of 7/31/99 we had a check book balance of $29,087.96. Now that we have changed locations for our monthly meetings we are no longer losing money each month. We are still waiting to get everything closed out for the conference between IHRIM and us. At that point we will have a better idea how we came out with the conference. Any money that we make goes towards our sponsoring educational scholarships.

Robin to check with Rick regarding ordering name tags for our board members.

Ann looked into the cost for ordering shirts through her company for our chapter. If we order 85 shirts we can get them for $9.95 each less her 15% discount with our logo on it. It was decided that Ann would go ahead and order shirts with varied sizes for the Board members and the rest we would use for volunteers and also have some available for other uses.

Jerry will check with the National APA on the government liaison position. What should he be doing? Is this something that we would need a board position for? We need better direction as a board on what this position is and should be.

For the November meeting we will have a big food drive. We will have a drawing and those members that bring a bad of food for the food drive they will get their name in a drawing. The prize will be one of 3-$50.00 gift certificates. Nancy will have sign up slips at the registration desk for those donating a bag of food.

Nancy will order thank you cards with our logo on it and blank on the inside. We would like to start sending out thank you cards to members when they volunteer to help our organization.

Review of our 5 year plan:

Communication: Review new member letter to make sure it has updated information on it. We will review this at our next meeting. Extend an invitation to our members that if they are interested they can stay for our Board Meeting following our monthly member meetings.

Education and Technology: We will check with Jeff to see how far out our meeting topics are planned. Denice to work with Jeff on our year 2000 meeting topics. We need to develop a contingency plan if we have a speaker that cancels at the last minute. What we have scheduled for our meetings so far is December – Record Retention, February – Change Management, March – Round Table Discussion, April – Basic Wage and Hour. We will continue to have an icebreaker for table discussions at the beginning of the meeting. Ann will put some together for our monthly meetings.

Volunteering: We need to put together a committee together for volunteerism in our organization. We did not have much participation in the Walk for Diabetes except for a board member. Some areas we could volunteer in would be KTCA pledge drives – Robin to look into this and School involvement something on-going not just during National Payroll Week. We will put together a committee to look into this.

Meeting adjourned at 1:00 p.m.
Submitted by:
Nancy Johnson, CPP
Secretary