February Membership Meeting

	Topic: Automated Time and Attendance
	Speakers: Gloria Hoffman, CPP and Jeff Goldburg (approximately one hour and 20 minutes
	Start meeting with Marcia Aamodt and Linda Obertin presenting the Five Year Plan for the Northstar Chapter developed at the Board Retreat (approximately 15 minutes and will start during breakfast)
	Speakers will need internet access through a phone line - Jerry will take care of setting this up.

Change dates in plan as follows:

	Communication Project Plan - December 1998 to May 1999
	Education & Technology - December 1998 to March 1999 with an Implementation of June 1999
	Web Site - remove December 31, 1998 and make both dates February 1999
	Community Service - dates okay

Chapter of the Year

	Dianne Wright has volunteered to assist with this project.
	Ann Johnson handed out assignments to the Board members - due by Friday, February 12, 1999
	Ann will schedule two evening sessions to brainstorm and coordinate information to be included in the document. Thursday evening seemed to be the most convenient for the volunteers.
	Ann has scheduled a session at G&K for Saturday, February 20, 1999 to assemble the document, prepare the poster and Fed Ex to the National APA.
	Ann mentioned that pictures are still needed.
	Discussion surrounding the poster identified that we will use the balloon theme from the State Conference and attempt to make it more colorful to match that theme. Linda and Ann will check into this process.
	Ann indicated we want to make sure to highlight the Board retreat due to the positive nature of that event.
	We will also include the Mission Statement and the web site on the poster.
	It was confirmed that there is no specified budget for the Chapter of the Year project and everyone should turn in their receipts.

Newsletter

	The newsletter will be assembled and mailed this weekend.
	Robin will get the registration form to Ann on Friday, January 29, 1999.
	Ann indicated that she has been receiving lots of Job Openings and it is filling up the Newsletter. It was confirmed that only members can use this medium to post jobs for their companies. We will limit the entry to company posting, name of job and contact for the opening.

Web Site

	Denice McMahon presented the prototype of the web page for the Northstar Chapter.
	Joel Baglien is the vendor we are working with to develop the site.
	Joel designed a new logo for the chapter. Ann Johnson made a motion to change the logo to this new design. Marcia Aamodt second the motion. We will change the logo on our stationery and envelopes to the new logo with our next order.
	Denice indicated there is a three phase approach to the web site: Phase I - initial prototype ($1,800), Phase II - enhancements, Phase III - add job postings, membership directory, registration forms, newsletters, officer's listing.
	The total cost is approximately $2,500.
	There will be a monthly maintenance fee of $140, but it was recommended that we get the training required to do it ourselves.
	Ann Johnson made a motion to move ahead with the web site. Jerry Gunderson second it.
	Denice made a motion we add another member to the Board for maintenance of the web site. Linda Obertin second it. Marcia will research the by-laws to determine if we must amend them to add a member.
	A discussion identified that we should get cost savings from the elimination of the mailing of the membership directory, newsletter, registration forms, etc. Part of the survey for the Communication Plan will identify who has e-mail addresses, so we can limit the mailings to only those who don't have addresses.
	Denice mentioned that additional security would be needed if we are to restrict access to members only.

Annual State Conference

	This year's conference will be held on September 16 and 17, 1999 at the Minneapolis Convention Center.
	We will be coordinating efforts with the IHRM group to demonstrate the interrelationship between HR and Payroll. Contact at IHRM is Brenda Stine.
	The IHRM conference was previously a one day event, but they have agreed to go to two days.
	The proposed cost of the conference is $200.00 ($150.00 was the APA cost in the past).
	They usually have approximately 35 vendors and they get a lot of support of sponsors to pay for the books, prizes, etc.
	There will be a meeting held at the Olive Garden (at 394 and Highway 100) on Wednesday, February 3, 1999. Denice McMahon, Ann Johnson and Nancy Johnson will be meeting with the IHRM committee. They are willing to negotiate how the proceeds are distributed due to participation.
	Marcia Aamodt suggested that it may be a good idea for the President and Vice President of each organization, plus the Committee Chairs, to meet to discuss the budget, expectations and framework of the conference. It was decided that Denice would try to set up this meeting to be part of the February 3rd session.
	Denice indicated the room fee for the two days is $2,800 (our portion would be $1,400).
	Cost of the meals will be separate.

Meeting adjourned at 1:30 p.m.