Meeting called to order at 7:15 a.m.
ATTENDEES: Marcia Aamodt, Ann Johnson, Linda Obertin, Robin Malik-Swisher, Madeline
Branum, Denice McMahon. Absent: Jerry Hennek and Rick Seifert
President
Marcia mentioned that it is time to discuss election of Board
members for this year. The open positions are Government Liaison, Membership, Program
Chair and Historian (due to Linda Obertin taking on the Vice President position). Ann
Johnson has agreed to take on the Historian position. Marcia asked Madeline to think about
whether or not she would like to take on another position since her two years of
Membership is up. This election information will be noted in the May Newsletter.
We welcomed Denice McMahon as our newest Board member. She
will replace Mike Kirch who resigned as Education/Conference Chair. She will Co-Chair this
year's conference with Linda Obertin and then take on the position the following year on
her own.
Scholarship - Linda reviewed the Scholarship materials with
the Board. She indicated she felt it should be more generic for flexibility from year to
year. The Board decided it would be apportion the amount instead of stating a specific
amount. We will prefund this year due to the annual conference being moved to September
and normally basing the scholarship on the proceeds from the conference. Proceeds from the
September conference will be used for next year's scholarships. Linda will put the
scholarship information in the May Newsletter. Applicants must respond by the end of June.
Scholarships will be awarded in August or at the September NPW Conference Celebration (if
the recipient is not away at school). Scholarship information will also be placed on the
tables at the April membership meeting. Number awarded will be based on number of
applications received. The Board will vote at a Board meeting on the appropriate number
based on prefunded amount.
Chapter of the Year - Marcia mentioned it looked very
complete. She thanked Linda for putting the book together. Linda thanked Robin and
Madelline for assisting her with the poster.
Conference - attendees from Board are Madelline, Marcia,
Linda, Robin and Rick. If possible, please plan to meet at the Wednesday breakfast social.
As mentioned earlier, Denice will co-chair with Linda for this year. Leslie McLaughlin
will Co-Chair with Denice for the Year 2000. The committee is having their next meeting on
April 27th to finalize agenda, speakers, etc. Mike Krebsbach will help with
vendor fair. They have identified a couple key note speakers. Waiting on cost. One speaker
focuses on empowering leadership for women and has written a book entitled "10 Minute
Marketing". The Board voted to use a guideline of $2,500 for the guest speaker fee.
We will also look into having Ceridian provide financial support for our speaker. Robert
Half will again sponsor the Social Reception. Gifts will be a bag (Karen Hagert has a
contact for this product). Leslie McLaughlin will be responsible for getting the
invitations out to our dignitaries. We will take a poster to the Tax Forum to display and
hopefully get more interest from non-members attending the seminar to participate in our
conference.
Community Service - We need to determine if we want to do the
Christmas family sponsorship again this year. It was mentioned that there are many group
homes for the handicapped that are often forgotten and maybe we could do something to help
them - items as easy as soda pop, snacks, etc. are needed. We will have the food drive
again at this year's conference. We will have a prize drawing for participation. We will
solicit other ideas from our members in September to give us enough time for year end.
Information will be placed in Newsletter.
Program Chair
Ann indicated we are all set up for the IRS speaker on
federal levies for April. They are willing to discuss other questions at that time as well
if members are interested.
May Dorsey & Whitney - I-9, W-4 and New Hire Reporting
June Aetna - Third Party Sick Pay
July National Speaker - will solicit ideas for topics at the
April meeting - half day session
Since Ann is moving on to the Historian position, she will
check with Committee members to see if anyone is interested in the Program Chair position
in the upcoming election.
Vice President
No report.
Secretary
We currently have a signed contract with Sheraton Metrodome
for May and June, 1997 only, as well as the Holiday Inn North for our September
Conference. We must decide soon what to do for July, August, October, November and
December. We feel the Location Survey from the last meeting wasn't reflective of our
membership. We only had 70 participants at the March meeting. We aren't certain if it was
because of location or topic. We have 100 participants for the April meeting.
Jerry Gunderson has offered to assist us with checking out
Sidney's in Edina (on France Ave). They will provide space and food, we would have to
contract for AV support. This may be the way to go since so many hotels are requiring the
minimum 30 rooms with a meeting. They have a capacity of 120 (which wouldn't work for Year
End half-day session due to higher participation). We will put a few questions regarding
location on the May Registration Form to see again what members thoughts are. We will
decide by the May membership meeting.
Membership
Madeline is spending time cleaning up the database. We
discussed that people don't notify us of changes in a timely manner. Maybe we could put
something in the Newsletter to remind everyone to contact Madeline with name changes,
transfers to other companies, etc.
Government Liaison
No report.
Treasurer
Jerry asked Linda to bring up the issue of when it is most
convenient for everyone to attend Board meetings. It was decided that we would meet after
each monthly membership meeting unless it was a 1/2 day session and then we would meet for
a separate breakfast meeting.
Adjourned at 8:20 a.m.
Submitted by:
Robin A. Malik-Swisher, CPP
Secretary-Northstar Chapter of APA
April 14, 1998
